Audio Visual Equipment Booking

Overview

Various AV and IT equipment is available for loan from the AV office in room C265. It can be reserved or checked out on the spot on a first come, first serve basis. For a comprehensive list of do's and don'ts, please review Procedures and Guidelines for Borrowing AV Equipment before booking any equipment.

Using the self-service equipment booking platform

Employees with access to the ASIMUT self-service scheduling platform can reserve and manage equipment bookings at their own convenience. An ASIMUT account will be set up for you when you submit your next equipment booking request through here, and we will notify you when your account has been successfully created.

Once you have your ASIMUT account, follow the instructions below to start booking equipment.

1. Visit the self-service portal and log in with your Federated ID (i.e., Langara email).
2. On the left tab, click "Locations".
3. Scroll and select the appropriate group to browse the equipment you need to borrow. NOTE: AV equipment groups are prefixed with "XAV".
4. Click the arrow keys or the date text to navigate to the date on which you need to borrow the equipment.
5. Check the timetable for availability.
6. To make a booking, click an available time block for the equipment you would like to reserve.
7. On the "Reservation" page, select the desired pickup and return times. Any additional request details can be entered into the "Description" field.
8. Click "Save" to confirm. You will now see your equipment booking under your agenda.
9. On the date of the pickup, bring your Langara employee ID card to the C265 AV office to collect your equipment.

FAQs

Who can borrow AV equipment?

Langara employees and students with instructor approval.

What can the equipment be used for?

Academic and work related activities on campus.

What equipment is available?

Employees and students have access to different equipment. You can find the list of equipment available to your group below. If you are a student wanting to borrow equipment reserved for employee use, please ask your instructor to submit a booking request on your behalf.

What do I need to bring in order to collect equipment?

Employees: Langara employee ID card

Students: Langara student ID card

How long can I keep the equipment?

Borrowed equipment is typically due back 4 hours after pickup. Under certain circumstances, you may be able to keep it for a longer period. Please review the Procedures and Guidelines document linked above for details.

There are too many rules! I can't remember them all.

Don't worry! We've distilled them into five Bs and two Knows:

• Book in advance
• Be on time
• Borrow only what you need
• Borrow only when you need it
• Be responsible for the equipment under your care
• Know your equipment
• Know where you will be using it

Loan equipment is a resource shared by all members of Langara College. Any negligence affects not only you, but also everyone else's access to the equipment pool.

Circulation Equipment List